We are looking for an experienced Office Administrator to join our team, working on a hybrid basis from our Barcelona office and from home. In this role you will be a key member of our Administration function, contributing directly to our goals and working closely with talented colleagues across the business.
This is a hands-on role with real ownership and impact. You will apply your skills in Administration, MS Office and Scheduling to solve interesting problems, ship work you can be proud of and help us raise the bar for what we do. You will collaborate with cross-functional teams, share your ideas openly and have the support you need to do your best work and grow along the way.
You will bring around 3 to 6 years of relevant experience and strong, practical knowledge of Administration, MS Office and Scheduling. Just as important are clear communication, sound judgement, attention to detail and the ability to collaborate effectively with people across different teams and backgrounds.
Within your first few months, you will get up to speed with our products, processes and people, build strong working relationships across the team, and begin taking ownership of your own work. Over time, you will have the opportunity to deepen your expertise, take on broader scope and grow your career with us as the company continues to scale.
In return, we offer a supportive, inclusive and collaborative environment, competitive pay, meaningful benefits and the chance to do work that genuinely matters. We care about our people, invest in their growth and want everyone here to be able to do the best work of their careers.
If this sounds like you, we would love to hear from you. Zenith Ventures is an equal-opportunity employer: we welcome applicants of all backgrounds and are committed to building a diverse team and an inclusive workplace where everyone can thrive. Apply today and tell us why you would be a great fit.
Responsibilities
As a Office Administrator at Zenith Ventures, you will play a central role within our Administration function and take ownership of a broad and varied set of responsibilities. Working alongside a collaborative, motivated team, your day-to-day duties will include, but are not limited to, the following:- Monitor key performance indicators and take corrective action to keep operations on track.
- Oversee day-to-day operations and ensure processes run smoothly, efficiently and to a high standard.
- Maintain rigorous standards of quality, safety, compliance and documentation.
- Support planning, budgeting and resource allocation for the function.
- Negotiate with and manage vendors, contractors and service providers.
- Identify bottlenecks and inefficiencies, and design and implement process improvements.
- Drive a culture of continuous improvement, accountability and customer focus.
- Prepare operational reports and provide clear updates to management and stakeholders.
- Ensure adherence to standard operating procedures and continuously refine them.
- Manage inventory, resources and scheduling to balance cost, service and quality.
- Coordinate across internal teams, suppliers and partners to deliver on commitments and timelines.
- Lead, train and support team members to deliver consistent, reliable results.
- Support onboarding, knowledge-sharing and documentation so the wider team can learn, scale and succeed.
- Bring energy, curiosity and a solutions-focused mindset to everyday challenges.
- Maintain accurate, thorough documentation and keep all relevant systems, tools and trackers up to date.
- Ensure your work meets agreed quality, compliance and security standards before it is considered complete.
- Collaborate respectfully and effectively with colleagues across teams, functions, time zones and locations.
- Handle confidential and sensitive information with discretion, care and integrity at all times.
- Take full ownership of your work, manage your own priorities and consistently deliver to a high standard and on time.
- Adapt to changing priorities and remain calm, focused and effective in a fast-moving, evolving environment.
- Contribute actively to a positive, inclusive, supportive and collaborative team culture.
- Represent the team and the company professionally in internal and external interactions.
- Build strong, trust-based relationships with internal and external stakeholders.
- Proactively flag dependencies and coordinate with other teams to keep work moving smoothly.
- Uphold the company's values, policies, security requirements and standards of professional conduct in all activities.
- Identify opportunities for improvement and bring forward practical ideas to make our products, processes and ways of working better.
- Plan and manage your workload to balance quality, speed and competing demands.
- Continuously develop your skills, seek feedback and stay current with the latest developments in your field.
- Communicate progress, risks and blockers clearly and proactively to your manager and relevant stakeholders.
What we're looking for
3-6 years of professional experience in a Office Administrator or similar roleStrong working knowledge of Administration, MS Office and Scheduling
Bachelor's degree in Business Administration
Excellent communication, problem-solving and teamwork skills
Benefits
At Zenith Ventures, we believe that looking after our people is the foundation of doing great work. We offer a comprehensive, thoughtfully designed benefits and perks package that supports your health, your finances, your growth and your life outside of work. When you join us, you can expect the following:- Employee discounts and access to a curated range of partner perks, offers and benefits.
- Recognition of personal milestones with celebration leave and thoughtful gestures.
- Support for relocation where relevant, to help you make a smooth move and settle in quickly.
- Transparent communication, regular all-hands updates and direct, approachable access to leadership.
- A modern, well-equipped office in a convenient location, with snacks, great coffee and plenty of collaborative space.
- Thoughtful welcome kits, branded swag and little extras that make you feel part of the team.
- A performance-linked annual bonus that meaningfully rewards both your individual contribution and the company's success.
- Company-funded health insurance with access to a wide network of hospitals and clinics, plus an annual preventive health check-up.
- Protected time for learning, regular internal knowledge-sharing sessions and access to leading online learning platforms.
- Opportunities to attend, speak at and learn from industry events and conferences.
- A culture that actively encourages experimentation, stretch projects and learning from both wins and mistakes.
- The chance to do meaningful, high-impact work alongside talented, friendly, humble and ambitious colleagues.
- Wellness perks such as gym and fitness-membership support, plus wellbeing initiatives throughout the year.
- Allowances and reimbursements for work-related expenses, handled quickly and without unnecessary bureaucracy.
- a company-supported retirement savings plan, helping you build long-term financial security for the future.
- Comprehensive medical, dental and vision insurance for you and your dependants, so you and your family are well looked after.
- Wellness initiatives throughout the year, from health talks and screenings to fitness challenges and mindfulness sessions.
- A dedicated annual learning and development budget you can spend on courses, books, certifications and conferences.
- A home-office set-up allowance plus the laptop, equipment and tools you need to work comfortably and productively.
- A competitive salary that is reviewed regularly and benchmarked against the market to keep your pay fair and current.
- Regular recognition and appreciation for great work, both publicly and privately.
- Hybrid and remote-friendly working options, with the trust and autonomy to manage your own time and output.
- Additional wellbeing and volunteering days each year to look after yourself and give back to your community.
- a generous annual leave allowance well above the statutory minimum, plus public holidays, because rest and time to recharge are essential to doing great, sustainable work.
Education
Bachelor's degree in Business Administration