We are looking for a Senior Project Manager to join our team, working on a hybrid basis from our Dublin office and from home. In this role you will be a key member of our Operations function, contributing directly to our goals and working closely with talented colleagues across the business.
This is a hands-on role with real ownership and impact. You will apply your skills in Project Management, Agile and JIRA to solve interesting problems, ship work you can be proud of and help us raise the bar for what we do. You will collaborate with cross-functional teams, share your ideas openly and have the support you need to do your best work and grow along the way.
You will bring around 6 to 10 years of relevant experience and strong, practical knowledge of Project Management, Agile and JIRA. Just as important are clear communication, sound judgement, attention to detail and the ability to collaborate effectively with people across different teams and backgrounds. Experience leading projects, mentoring others and influencing decisions will set you up for success in this role.
Within your first few months, you will get up to speed with our products, processes and people, build strong working relationships across the team, and begin taking ownership of your own work. Over time, you will have the opportunity to deepen your expertise, take on broader scope and grow your career with us as the company continues to scale.
In return, we offer a supportive, inclusive and collaborative environment, competitive pay, meaningful benefits and the chance to do work that genuinely matters. We care about our people, invest in their growth and want everyone here to be able to do the best work of their careers.
If this sounds like you, we would love to hear from you. Apex Systems is an equal-opportunity employer: we welcome applicants of all backgrounds and are committed to building a diverse team and an inclusive workplace where everyone can thrive. Apply today and tell us why you would be a great fit.
Responsibilities
As a Senior Project Manager at Apex Systems, you will play a central role within our Operations function and take ownership of a broad and varied set of responsibilities. Working alongside a collaborative, motivated team, your day-to-day duties will include, but are not limited to, the following:- Lead by example, setting a high bar for quality, collaboration and professionalism.
- Make and clearly communicate well-reasoned decisions, including difficult trade-offs.
- Identify capability gaps and contribute to hiring and team development.
- Drive a culture of continuous improvement, accountability and customer focus.
- Coordinate across internal teams, suppliers and partners to deliver on commitments and timelines.
- Maintain rigorous standards of quality, safety, compliance and documentation.
- Ensure adherence to standard operating procedures and continuously refine them.
- Negotiate with and manage vendors, contractors and service providers.
- Lead, train and support team members to deliver consistent, reliable results.
- Prepare operational reports and provide clear updates to management and stakeholders.
- Oversee day-to-day operations and ensure processes run smoothly, efficiently and to a high standard.
- Manage inventory, resources and scheduling to balance cost, service and quality.
- Identify bottlenecks and inefficiencies, and design and implement process improvements.
- Support planning, budgeting and resource allocation for the function.
- Monitor key performance indicators and take corrective action to keep operations on track.
- Build strong, trust-based relationships with internal and external stakeholders.
- Adapt to changing priorities and remain calm, focused and effective in a fast-moving, evolving environment.
- Handle confidential and sensitive information with discretion, care and integrity at all times.
- Collaborate respectfully and effectively with colleagues across teams, functions, time zones and locations.
- Participate constructively in team meetings, stand-ups, planning sessions, demos and retrospectives.
- Maintain accurate, thorough documentation and keep all relevant systems, tools and trackers up to date.
- Communicate progress, risks and blockers clearly and proactively to your manager and relevant stakeholders.
- Continuously develop your skills, seek feedback and stay current with the latest developments in your field.
- Ensure your work meets agreed quality, compliance and security standards before it is considered complete.
- Represent the team and the company professionally in internal and external interactions.
- Uphold the company's values, policies, security requirements and standards of professional conduct in all activities.
- Support onboarding, knowledge-sharing and documentation so the wider team can learn, scale and succeed.
- Contribute actively to a positive, inclusive, supportive and collaborative team culture.
- Take full ownership of your work, manage your own priorities and consistently deliver to a high standard and on time.
What we're looking for
6-10 years of professional experience in a Project Manager or similar roleStrong working knowledge of Project Management, Agile and JIRA
Bachelor's degree in Business Administration (Master's preferred)
Proven track record of leading projects and mentoring team members
Benefits
At Apex Systems, we believe that looking after our people is the foundation of doing great work. We offer a comprehensive, thoughtfully designed benefits and perks package that supports your health, your finances, your growth and your life outside of work. When you join us, you can expect the following:- Generous referral bonuses for helping us find and hire other great people to join the team.
- The chance to do meaningful, high-impact work alongside talented, friendly, humble and ambitious colleagues.
- Employee discounts and access to a curated range of partner perks, offers and benefits.
- A home-office set-up allowance plus the laptop, equipment and tools you need to work comfortably and productively.
- Personal accident and term life insurance providing financial protection and peace of mind for you and your loved ones.
- Generous, fully paid parental leave for all new parents, supporting you through one of life's biggest moments.
- A results-focused environment that values outcomes and impact over hours logged at a desk.
- Company-funded health insurance with access to a wide network of hospitals and clinics, plus an annual preventive health check-up.
- a company-supported retirement savings plan, helping you build long-term financial security for the future.
- A real commitment to diversity, equity and inclusion, with employee resource groups and an open, respectful culture.
- A culture that actively encourages experimentation, stretch projects and learning from both wins and mistakes.
- Flexible time-off arrangements and the trust to take the breaks you need, when you need them.
- Hybrid and remote-friendly working options, with the trust and autonomy to manage your own time and output.
- A competitive salary that is reviewed regularly and benchmarked against the market to keep your pay fair and current.
- Access to telemedicine and online doctor consultations so you can get care quickly, wherever you are.
- Wellness initiatives throughout the year, from health talks and screenings to fitness challenges and mindfulness sessions.
- Recognition of personal milestones with celebration leave and thoughtful gestures.
- A flat, low-ego environment where good ideas can come from anyone and are acted upon.
- A performance-linked annual bonus that meaningfully rewards both your individual contribution and the company's success.
- Wellness perks such as gym and fitness-membership support, plus wellbeing initiatives throughout the year.
- Additional wellbeing and volunteering days each year to look after yourself and give back to your community.
- A supportive, inclusive and collaborative culture where your ideas are genuinely heard and your contribution truly matters.
- Structured mentorship, regular feedback and clear, transparent career-progression frameworks to help you grow.
Education
Bachelor's degree in Business Administration (Master's preferred)