We are looking for a Senior Project Manager to join our team, working on-site from our Stockholm office. In this role you will be a key member of our Operations function, contributing directly to our goals and working closely with talented colleagues across the business.
This is a hands-on role with real ownership and impact. You will apply your skills in Project Management, Agile and JIRA to solve interesting problems, ship work you can be proud of and help us raise the bar for what we do. You will collaborate with cross-functional teams, share your ideas openly and have the support you need to do your best work and grow along the way.
You will bring around 7 to 11 years of relevant experience and strong, practical knowledge of Project Management, Agile and JIRA. Just as important are clear communication, sound judgement, attention to detail and the ability to collaborate effectively with people across different teams and backgrounds. Experience leading projects, mentoring others and influencing decisions will set you up for success in this role.
Within your first few months, you will get up to speed with our products, processes and people, build strong working relationships across the team, and begin taking ownership of your own work. Over time, you will have the opportunity to deepen your expertise, take on broader scope and grow your career with us as the company continues to scale.
In return, we offer a supportive, inclusive and collaborative environment, competitive pay, meaningful benefits and the chance to do work that genuinely matters. We care about our people, invest in their growth and want everyone here to be able to do the best work of their careers.
If this sounds like you, we would love to hear from you. Quill Logistics is an equal-opportunity employer: we welcome applicants of all backgrounds and are committed to building a diverse team and an inclusive workplace where everyone can thrive. Apply today and tell us why you would be a great fit.
Responsibilities
As a Senior Project Manager at Quill Logistics, you will play a central role within our Operations function and take ownership of a broad and varied set of responsibilities. Working alongside a collaborative, motivated team, your day-to-day duties will include, but are not limited to, the following:- Build alignment across stakeholders and resolve competing priorities constructively.
- Make and clearly communicate well-reasoned decisions, including difficult trade-offs.
- Support planning, budgeting and resource allocation for the function.
- Identify bottlenecks and inefficiencies, and design and implement process improvements.
- Monitor key performance indicators and take corrective action to keep operations on track.
- Maintain rigorous standards of quality, safety, compliance and documentation.
- Ensure adherence to standard operating procedures and continuously refine them.
- Coordinate across internal teams, suppliers and partners to deliver on commitments and timelines.
- Oversee day-to-day operations and ensure processes run smoothly, efficiently and to a high standard.
- Lead, train and support team members to deliver consistent, reliable results.
- Negotiate with and manage vendors, contractors and service providers.
- Drive a culture of continuous improvement, accountability and customer focus.
- Prepare operational reports and provide clear updates to management and stakeholders.
- Manage inventory, resources and scheduling to balance cost, service and quality.
- Take full ownership of your work, manage your own priorities and consistently deliver to a high standard and on time.
- Ensure your work meets agreed quality, compliance and security standards before it is considered complete.
- Uphold the company's values, policies, security requirements and standards of professional conduct in all activities.
- Contribute actively to a positive, inclusive, supportive and collaborative team culture.
- Contribute to a culture of accountability, learning from mistakes and celebrating shared wins.
- Support onboarding, knowledge-sharing and documentation so the wider team can learn, scale and succeed.
- Continuously develop your skills, seek feedback and stay current with the latest developments in your field.
- Communicate progress, risks and blockers clearly and proactively to your manager and relevant stakeholders.
- Handle confidential and sensitive information with discretion, care and integrity at all times.
- Build strong, trust-based relationships with internal and external stakeholders.
- Represent the team and the company professionally in internal and external interactions.
- Maintain accurate, thorough documentation and keep all relevant systems, tools and trackers up to date.
- Proactively flag dependencies and coordinate with other teams to keep work moving smoothly.
- Collaborate respectfully and effectively with colleagues across teams, functions, time zones and locations.
- Support and step in for teammates when needed to help the team meet its shared goals.
What we're looking for
7-11 years of professional experience in a Project Manager or similar roleStrong working knowledge of Project Management, Agile and JIRA
Bachelor's degree in Business Administration (Master's preferred)
Proven track record of leading projects and mentoring team members
Benefits
At Quill Logistics, we believe that looking after our people is the foundation of doing great work. We offer a comprehensive, thoughtfully designed benefits and perks package that supports your health, your finances, your growth and your life outside of work. When you join us, you can expect the following:- Hybrid and remote-friendly working options, with the trust and autonomy to manage your own time and output.
- Company-funded health insurance with access to a wide network of hospitals and clinics, plus an annual preventive health check-up.
- A supportive, inclusive and collaborative culture where your ideas are genuinely heard and your contribution truly matters.
- A dedicated annual learning and development budget you can spend on courses, books, certifications and conferences.
- a company-supported retirement savings plan, helping you build long-term financial security for the future.
- Commuter, transport and travel support to make getting to and from work easier and more affordable.
- Full sponsorship for relevant professional certifications, memberships and qualifications.
- Free snacks, beverages and regular catered meals to keep you fuelled through the day.
- Regular recognition and appreciation for great work, both publicly and privately.
- Generous referral bonuses for helping us find and hire other great people to join the team.
- Wellness initiatives throughout the year, from health talks and screenings to fitness challenges and mindfulness sessions.
- A results-focused environment that values outcomes and impact over hours logged at a desk.
- The chance to do meaningful, high-impact work alongside talented, friendly, humble and ambitious colleagues.
- Employee stock options (ESOPs), giving you a genuine stake in the company's growth and long-term success.
- a generous annual leave allowance well above the statutory minimum, plus public holidays, because rest and time to recharge are essential to doing great, sustainable work.
- A culture that actively encourages experimentation, stretch projects and learning from both wins and mistakes.
- Opportunities to attend, speak at and learn from industry events and conferences.
- Flexible working hours that let you do your best work while balancing your personal life and commitments.
- Access to telemedicine and online doctor consultations so you can get care quickly, wherever you are.
- A modern, well-equipped office in a convenient location, with snacks, great coffee and plenty of collaborative space.
- Allowances and reimbursements for work-related expenses, handled quickly and without unnecessary bureaucracy.
- Generous, fully paid parental leave for all new parents, supporting you through one of life's biggest moments.
- Additional wellbeing and volunteering days each year to look after yourself and give back to your community.
Education
Bachelor's degree in Business Administration (Master's preferred)