We are looking for an experienced Operations Manager to join our team, working on-site from our Barcelona office. In this role you will be a key member of our Operations function, contributing directly to our goals and working closely with talented colleagues across the business.
This is a hands-on role with real ownership and impact. You will apply your skills in Operations Management, Process Improvement and Team Leadership to solve interesting problems, ship work you can be proud of and help us raise the bar for what we do. You will collaborate with cross-functional teams, share your ideas openly and have the support you need to do your best work and grow along the way.
You will bring around 4 to 7 years of relevant experience and strong, practical knowledge of Operations Management, Process Improvement and Team Leadership. Just as important are clear communication, sound judgement, attention to detail and the ability to collaborate effectively with people across different teams and backgrounds.
Within your first few months, you will get up to speed with our products, processes and people, build strong working relationships across the team, and begin taking ownership of your own work. Over time, you will have the opportunity to deepen your expertise, take on broader scope and grow your career with us as the company continues to scale.
In return, we offer a supportive, inclusive and collaborative environment, competitive pay, meaningful benefits and the chance to do work that genuinely matters. We care about our people, invest in their growth and want everyone here to be able to do the best work of their careers.
If this sounds like you, we would love to hear from you. Vivid Energy is an equal-opportunity employer: we welcome applicants of all backgrounds and are committed to building a diverse team and an inclusive workplace where everyone can thrive. Apply today and tell us why you would be a great fit.
Responsibilities
As a Operations Manager at Vivid Energy, you will play a central role within our Operations function and take ownership of a broad and varied set of responsibilities. Working alongside a collaborative, motivated team, your day-to-day duties will include, but are not limited to, the following:- Make and clearly communicate well-reasoned decisions, including difficult trade-offs.
- Define and improve processes, standards and ways of working across the team.
- Own key projects end to end, coordinating stakeholders and ensuring successful delivery.
- Maintain rigorous standards of quality, safety, compliance and documentation.
- Support planning, budgeting and resource allocation for the function.
- Negotiate with and manage vendors, contractors and service providers.
- Manage inventory, resources and scheduling to balance cost, service and quality.
- Identify bottlenecks and inefficiencies, and design and implement process improvements.
- Coordinate across internal teams, suppliers and partners to deliver on commitments and timelines.
- Drive a culture of continuous improvement, accountability and customer focus.
- Monitor key performance indicators and take corrective action to keep operations on track.
- Oversee day-to-day operations and ensure processes run smoothly, efficiently and to a high standard.
- Lead, train and support team members to deliver consistent, reliable results.
- Ensure adherence to standard operating procedures and continuously refine them.
- Prepare operational reports and provide clear updates to management and stakeholders.
- Plan and manage your workload to balance quality, speed and competing demands.
- Contribute actively to a positive, inclusive, supportive and collaborative team culture.
- Support onboarding, knowledge-sharing and documentation so the wider team can learn, scale and succeed.
- Continuously develop your skills, seek feedback and stay current with the latest developments in your field.
- Collaborate respectfully and effectively with colleagues across teams, functions, time zones and locations.
- Uphold the company's values, policies, security requirements and standards of professional conduct in all activities.
- Contribute to a culture of accountability, learning from mistakes and celebrating shared wins.
- Represent the team and the company professionally in internal and external interactions.
- Participate constructively in team meetings, stand-ups, planning sessions, demos and retrospectives.
- Proactively flag dependencies and coordinate with other teams to keep work moving smoothly.
- Maintain accurate, thorough documentation and keep all relevant systems, tools and trackers up to date.
- Adapt to changing priorities and remain calm, focused and effective in a fast-moving, evolving environment.
- Bring energy, curiosity and a solutions-focused mindset to everyday challenges.
- Build strong, trust-based relationships with internal and external stakeholders.
- Ensure your work meets agreed quality, compliance and security standards before it is considered complete.
What we're looking for
4-7 years of professional experience in a Operations Manager or similar roleStrong working knowledge of Operations Management, Process Improvement and Team Leadership
Bachelor's degree in Business Administration
Excellent communication, problem-solving and teamwork skills
Benefits
At Vivid Energy, we believe that looking after our people is the foundation of doing great work. We offer a comprehensive, thoughtfully designed benefits and perks package that supports your health, your finances, your growth and your life outside of work. When you join us, you can expect the following:- A performance-linked annual bonus that meaningfully rewards both your individual contribution and the company's success.
- Employee stock options (ESOPs), giving you a genuine stake in the company's growth and long-term success.
- Generous referral bonuses for helping us find and hire other great people to join the team.
- A supportive, inclusive and collaborative culture where your ideas are genuinely heard and your contribution truly matters.
- The chance to do meaningful, high-impact work alongside talented, friendly, humble and ambitious colleagues.
- Company-funded health insurance with access to a wide network of hospitals and clinics, plus an annual preventive health check-up.
- Allowances and reimbursements for work-related expenses, handled quickly and without unnecessary bureaucracy.
- Employee discounts and access to a curated range of partner perks, offers and benefits.
- Wellness perks such as gym and fitness-membership support, plus wellbeing initiatives throughout the year.
- Access to telemedicine and online doctor consultations so you can get care quickly, wherever you are.
- Comprehensive medical, dental and vision insurance for you and your dependants, so you and your family are well looked after.
- A results-focused environment that values outcomes and impact over hours logged at a desk.
- Hybrid and remote-friendly working options, with the trust and autonomy to manage your own time and output.
- Recognition of personal milestones with celebration leave and thoughtful gestures.
- Flexible time-off arrangements and the trust to take the breaks you need, when you need them.
- A home-office set-up allowance plus the laptop, equipment and tools you need to work comfortably and productively.
- a generous annual leave allowance well above the statutory minimum, plus public holidays, because rest and time to recharge are essential to doing great, sustainable work.
- Regular team lunches, celebrations, offsites and social events that make work more fun, human and connected.
- Transparent communication, regular all-hands updates and direct, approachable access to leadership.
- Free snacks, beverages and regular catered meals to keep you fuelled through the day.
- Personal accident and term life insurance providing financial protection and peace of mind for you and your loved ones.
- Structured mentorship, regular feedback and clear, transparent career-progression frameworks to help you grow.
- Full sponsorship for relevant professional certifications, memberships and qualifications.
- Flexible working hours that let you do your best work while balancing your personal life and commitments.
Education
Bachelor's degree in Business Administration