We are looking for a capable Junior Office Administrator to join our team, working fully remotely from anywhere in the country. In this role you will be a key member of our Administration function, contributing directly to our goals and working closely with talented colleagues across the business.
This is a hands-on role with real ownership and impact. You will apply your skills in Administration, MS Office and Scheduling to solve interesting problems, ship work you can be proud of and help us raise the bar for what we do. You will collaborate with cross-functional teams, share your ideas openly and have the support you need to do your best work and grow along the way.
You will bring around 1 to 3 years of relevant experience and strong, practical knowledge of Administration, MS Office and Scheduling. Just as important are clear communication, sound judgement, attention to detail and the ability to collaborate effectively with people across different teams and backgrounds.
Within your first few months, you will get up to speed with our products, processes and people, build strong working relationships across the team, and begin taking ownership of your own work. Over time, you will have the opportunity to deepen your expertise, take on broader scope and grow your career with us as the company continues to scale.
In return, we offer a supportive, inclusive and collaborative environment, competitive pay, meaningful benefits and the chance to do work that genuinely matters. We care about our people, invest in their growth and want everyone here to be able to do the best work of their careers.
If this sounds like you, we would love to hear from you. Lumen Bio is an equal-opportunity employer: we welcome applicants of all backgrounds and are committed to building a diverse team and an inclusive workplace where everyone can thrive. Apply today and tell us why you would be a great fit.
Responsibilities
As a Junior Office Administrator at Lumen Bio, you will play a central role within our Administration function and take ownership of a broad and varied set of responsibilities. Working alongside a collaborative, motivated team, your day-to-day duties will include, but are not limited to, the following:- Monitor key performance indicators and take corrective action to keep operations on track.
- Lead, train and support team members to deliver consistent, reliable results.
- Negotiate with and manage vendors, contractors and service providers.
- Oversee day-to-day operations and ensure processes run smoothly, efficiently and to a high standard.
- Prepare operational reports and provide clear updates to management and stakeholders.
- Coordinate across internal teams, suppliers and partners to deliver on commitments and timelines.
- Support planning, budgeting and resource allocation for the function.
- Manage inventory, resources and scheduling to balance cost, service and quality.
- Drive a culture of continuous improvement, accountability and customer focus.
- Ensure adherence to standard operating procedures and continuously refine them.
- Identify bottlenecks and inefficiencies, and design and implement process improvements.
- Maintain rigorous standards of quality, safety, compliance and documentation.
- Maintain accurate, thorough documentation and keep all relevant systems, tools and trackers up to date.
- Support onboarding, knowledge-sharing and documentation so the wider team can learn, scale and succeed.
- Build strong, trust-based relationships with internal and external stakeholders.
- Handle confidential and sensitive information with discretion, care and integrity at all times.
- Plan and manage your workload to balance quality, speed and competing demands.
- Bring energy, curiosity and a solutions-focused mindset to everyday challenges.
- Uphold the company's values, policies, security requirements and standards of professional conduct in all activities.
- Adapt to changing priorities and remain calm, focused and effective in a fast-moving, evolving environment.
- Collaborate respectfully and effectively with colleagues across teams, functions, time zones and locations.
- Identify opportunities for improvement and bring forward practical ideas to make our products, processes and ways of working better.
- Contribute to a culture of accountability, learning from mistakes and celebrating shared wins.
- Take full ownership of your work, manage your own priorities and consistently deliver to a high standard and on time.
- Participate constructively in team meetings, stand-ups, planning sessions, demos and retrospectives.
- Represent the team and the company professionally in internal and external interactions.
- Continuously develop your skills, seek feedback and stay current with the latest developments in your field.
- Support and step in for teammates when needed to help the team meet its shared goals.
- Proactively flag dependencies and coordinate with other teams to keep work moving smoothly.
What we're looking for
1-3 years of professional experience in a Office Administrator or similar roleStrong working knowledge of Administration, MS Office and Scheduling
Bachelor's degree in Business Administration
Excellent communication, problem-solving and teamwork skills
Benefits
At Lumen Bio, we believe that looking after our people is the foundation of doing great work. We offer a comprehensive, thoughtfully designed benefits and perks package that supports your health, your finances, your growth and your life outside of work. When you join us, you can expect the following:- Full sponsorship for relevant professional certifications, memberships and qualifications.
- Generous referral bonuses for helping us find and hire other great people to join the team.
- Personal accident and term life insurance providing financial protection and peace of mind for you and your loved ones.
- A real commitment to diversity, equity and inclusion, with employee resource groups and an open, respectful culture.
- Flexible working hours that let you do your best work while balancing your personal life and commitments.
- Free snacks, beverages and regular catered meals to keep you fuelled through the day.
- Structured mentorship, regular feedback and clear, transparent career-progression frameworks to help you grow.
- Generous, fully paid parental leave for all new parents, supporting you through one of life's biggest moments.
- earned, casual and sick leave in line with company policy, plus public holidays, because rest and time to recharge are essential to doing great, sustainable work.
- A culture that actively encourages experimentation, stretch projects and learning from both wins and mistakes.
- Allowances and reimbursements for work-related expenses, handled quickly and without unnecessary bureaucracy.
- Recognition of personal milestones with celebration leave and thoughtful gestures.
- A performance-linked annual bonus that meaningfully rewards both your individual contribution and the company's success.
- Employee discounts and access to a curated range of partner perks, offers and benefits.
- A supportive, inclusive and collaborative culture where your ideas are genuinely heard and your contribution truly matters.
- Support for relocation where relevant, to help you make a smooth move and settle in quickly.
- Protected time for learning, regular internal knowledge-sharing sessions and access to leading online learning platforms.
- Access to telemedicine and online doctor consultations so you can get care quickly, wherever you are.
- Additional wellbeing and volunteering days each year to look after yourself and give back to your community.
- Company-funded health insurance with access to a wide network of hospitals and clinics, plus an annual preventive health check-up.
- Hybrid and remote-friendly working options, with the trust and autonomy to manage your own time and output.
- A competitive salary that is reviewed regularly and benchmarked against the market to keep your pay fair and current.
- Commuter, transport and travel support to make getting to and from work easier and more affordable.
Education
Bachelor's degree in Business Administration