We are looking for an experienced Event Coordinator to join our team, working on a hybrid basis from our São Paulo office and from home. In this role you will be a key member of our Operations function, contributing directly to our goals and working closely with talented colleagues across the business.
This is a hands-on role with real ownership and impact. You will apply your skills in Event Planning, Vendor Management and Budgeting to solve interesting problems, ship work you can be proud of and help us raise the bar for what we do. You will collaborate with cross-functional teams, share your ideas openly and have the support you need to do your best work and grow along the way.
You will bring around 3 to 6 years of relevant experience and strong, practical knowledge of Event Planning, Vendor Management and Budgeting. Just as important are clear communication, sound judgement, attention to detail and the ability to collaborate effectively with people across different teams and backgrounds.
Within your first few months, you will get up to speed with our products, processes and people, build strong working relationships across the team, and begin taking ownership of your own work. Over time, you will have the opportunity to deepen your expertise, take on broader scope and grow your career with us as the company continues to scale.
In return, we offer a supportive, inclusive and collaborative environment, competitive pay, meaningful benefits and the chance to do work that genuinely matters. We care about our people, invest in their growth and want everyone here to be able to do the best work of their careers.
If this sounds like you, we would love to hear from you. Evergreen Health is an equal-opportunity employer: we welcome applicants of all backgrounds and are committed to building a diverse team and an inclusive workplace where everyone can thrive. Apply today and tell us why you would be a great fit.
Responsibilities
As a Event Coordinator at Evergreen Health, you will play a central role within our Operations function and take ownership of a broad and varied set of responsibilities. Working alongside a collaborative, motivated team, your day-to-day duties will include, but are not limited to, the following:- Identify bottlenecks and inefficiencies, and design and implement process improvements.
- Drive a culture of continuous improvement, accountability and customer focus.
- Manage inventory, resources and scheduling to balance cost, service and quality.
- Maintain rigorous standards of quality, safety, compliance and documentation.
- Prepare operational reports and provide clear updates to management and stakeholders.
- Coordinate across internal teams, suppliers and partners to deliver on commitments and timelines.
- Support planning, budgeting and resource allocation for the function.
- Monitor key performance indicators and take corrective action to keep operations on track.
- Lead, train and support team members to deliver consistent, reliable results.
- Ensure adherence to standard operating procedures and continuously refine them.
- Negotiate with and manage vendors, contractors and service providers.
- Oversee day-to-day operations and ensure processes run smoothly, efficiently and to a high standard.
- Adapt to changing priorities and remain calm, focused and effective in a fast-moving, evolving environment.
- Build strong, trust-based relationships with internal and external stakeholders.
- Continuously develop your skills, seek feedback and stay current with the latest developments in your field.
- Participate constructively in team meetings, stand-ups, planning sessions, demos and retrospectives.
- Represent the team and the company professionally in internal and external interactions.
- Proactively flag dependencies and coordinate with other teams to keep work moving smoothly.
- Identify opportunities for improvement and bring forward practical ideas to make our products, processes and ways of working better.
- Contribute actively to a positive, inclusive, supportive and collaborative team culture.
- Take full ownership of your work, manage your own priorities and consistently deliver to a high standard and on time.
- Collaborate respectfully and effectively with colleagues across teams, functions, time zones and locations.
- Bring energy, curiosity and a solutions-focused mindset to everyday challenges.
- Ensure your work meets agreed quality, compliance and security standards before it is considered complete.
- Contribute to a culture of accountability, learning from mistakes and celebrating shared wins.
- Maintain accurate, thorough documentation and keep all relevant systems, tools and trackers up to date.
- Plan and manage your workload to balance quality, speed and competing demands.
- Uphold the company's values, policies, security requirements and standards of professional conduct in all activities.
- Support onboarding, knowledge-sharing and documentation so the wider team can learn, scale and succeed.
What we're looking for
3-6 years of professional experience in a Event Coordinator or similar roleStrong working knowledge of Event Planning, Vendor Management and Budgeting
Bachelor's degree in Hospitality Management
Excellent communication, problem-solving and teamwork skills
Benefits
At Evergreen Health, we believe that looking after our people is the foundation of doing great work. We offer a comprehensive, thoughtfully designed benefits and perks package that supports your health, your finances, your growth and your life outside of work. When you join us, you can expect the following:- Personal accident and term life insurance providing financial protection and peace of mind for you and your loved ones.
- Flexible time-off arrangements and the trust to take the breaks you need, when you need them.
- Hybrid and remote-friendly working options, with the trust and autonomy to manage your own time and output.
- Employee stock options (ESOPs), giving you a genuine stake in the company's growth and long-term success.
- Protected time for learning, regular internal knowledge-sharing sessions and access to leading online learning platforms.
- A flat, low-ego environment where good ideas can come from anyone and are acted upon.
- A modern, well-equipped office in a convenient location, with snacks, great coffee and plenty of collaborative space.
- Generous referral bonuses for helping us find and hire other great people to join the team.
- The chance to do meaningful, high-impact work alongside talented, friendly, humble and ambitious colleagues.
- Allowances and reimbursements for work-related expenses, handled quickly and without unnecessary bureaucracy.
- A supportive, inclusive and collaborative culture where your ideas are genuinely heard and your contribution truly matters.
- Regular team lunches, celebrations, offsites and social events that make work more fun, human and connected.
- Generous, fully paid parental leave for all new parents, supporting you through one of life's biggest moments.
- Recognition of personal milestones with celebration leave and thoughtful gestures.
- Full sponsorship for relevant professional certifications, memberships and qualifications.
- a company-supported retirement savings plan, helping you build long-term financial security for the future.
- Employee discounts and access to a curated range of partner perks, offers and benefits.
- Comprehensive medical, dental and vision insurance for you and your dependants, so you and your family are well looked after.
- A dedicated annual learning and development budget you can spend on courses, books, certifications and conferences.
- Thoughtful welcome kits, branded swag and little extras that make you feel part of the team.
- a generous annual leave allowance well above the statutory minimum, plus public holidays, because rest and time to recharge are essential to doing great, sustainable work.
- Wellness perks such as gym and fitness-membership support, plus wellbeing initiatives throughout the year.
- Wellness initiatives throughout the year, from health talks and screenings to fitness challenges and mindfulness sessions.
Education
Bachelor's degree in Hospitality Management